Records and information are the lifeblood of any organization. Managing and protecting these valuable assets is a must.
Iron Mountain’s RIM professionals will work with you to identify records for relocation to our secure off-site records storage facilities, where they’ll be tagged and classified using your own terminology, tracked with RIFD labels so you quickly locate and retrieve your information as needed.
Iron Mountain Records Centers adhere to key facility requirements for:
Iron Mountain has developed proven workflows to deliver the highest level of security and accuracy. Plus, our InControl® solution protects information in transit with patented security features and tracking.
Iron Mountain adheres to strict security requirements. We conduct rigorous background checks, employee screenings and formalized training to ensure the highest standards of security are maintained when protecting and storing records.
If you have specialized storage needs, such as preserving larger volumes of records or materials that require special environmental controls, Iron Mountain can design and create a customized vault to meet your specifications.
When it comes to implementing one-time, periodic or on-going projects, Iron Mountain’s records management professionals have the expertise you need. The project team acts as a seamless extension of your organization and can manage the projects from start to finish, allowing your staff to better manage their time and resources.
Here are some of the ways we can help you:
Iron Mountain specialists can purge, pack and provide point-to-point transfer of carton and files from your facility to Iron Mountain Record Centers. We can pack your records into standard Iron Mountain RFID-ready storage cartons and collect metadata to describe box contents; with an option to individually list each file in the carton.
The Iron Mountain data entry team can capture file-specific descriptions to help manage your inventory at the file-level.
We can review carton contents and capture associated metadata. This information makes it easier for you to find the documents you need, when you need them.
You can improve real estate use by freeing up valuable space that is currently occupied with file rooms and records storage. Iron Mountain can assist by helping you identify the records that can be relocated to an Iron Mountain facility.
Without regularly scheduled purging and shifting, your file room will quickly outgrow capacity. Iron Mountain’s project team can perform selective purges to ensure your program remains up-to-date.
It is important to know what inventory you have so that you can respond to discovery or other events. Iron Mountain Audit Services provides dedicated space in our Records Centers for conducting audits. Along with space, we can help inventory your cartons, prepare files and provide support for material handling.